Monthly To Do List

Youth Art Month Chairperson, Regional Chairs and Teachers:

It’s time to prep for the 2018/2019 CFAE Youth Art Month Program!

Youth Art Month celebrations typically take place in March, with the national celebration taking place in the Youth Art Month Museum at the National Art Education Association Convention March 14 – 16 in Boston, Massachusetts.

It’s never too early to start planning.  If you are involved with your state Youth Art Month Program, we encourage you to get a jump start.  Click here to see our full year monthly calendars.

February To Do’s:

Fundraising/Endorsements

  • Continue scheduling local, district, and regional fundraising events.
  • Document activities through photos, newspaper articles, web articles, video, radio/TV, and other local publications.
  • For simpler tracking of Activities and Media, create an online Google Survey Form that can be distributed to local coordinators to track events, media coverage, as well as funding.

 

Artwork and Exhibits

  • Promote exhibits and events via posters, your state art ed website, local websites, news media, social media and word of mouth.  Send press releases to all media outlets.
  • Local schools and districts should select artwork to display at local, district and regional exhibits.  It’s not too early to select artwork for State exhibits too!
  • Your state Youth Art Month Chairperson should begin to communicate how artwork will be selected for display at statewide exhibits.  Check your state art education association website for deadlines and additional information.
  • Send invitations for state and other important Youth Art Month events.
  • Student artwork that will be displayed in the Youth Art Month Museum at NAEA needs to be submitted to CFAE no later than February 12, 2019.  Please verify with your state Youth Art Month Chairperson how and where to submit artwork for your state.  Entries should be submitted to CFAE at
Julie Ryno – CFAE
Diversified Woodcrafts Inc.
300 S. Krueger St.
Suring, WI  54174

 

Flag and Banner

  • Select a student flag or banner design to represent your state.  Your state’s winning design can be selected a variety of ways, including by committee vote, or perhaps by your state art education association board.
  • Create an electronic image of the winning design.
  • Obtain a signed student release form to keep on file, as the student and flag may be featured in media over the coming weeks and months.
  • Create a 3′ x 5′ flag or banner from the winning design.  Refer to our list of vendors here.  This process can take several weeks!  The flag or banner should be submitted to CFAE no later than February 12, 2019 to be featured in the Youth Art Month Museum at NAEA.  Please submit entries to
Julie Ryno – CFAE
Diversified Woodcrafts Inc.
300 S. Krueger St.
Suring, WI  54174

 

January To Do’s:

Fundraising/Endorsements

  • Continue scheduling local, district, and regional fundraising events.
  • Document activities through photos, newspaper articles, web articles, video, radio/TV, and other local publications.
  • For simpler tracking of Activities and Media, create an online Google Survey Form that can be distributed to local coordinators to track events, media coverage, as well as funding.

 

Artwork and Exhibits

  • Continue to check in with local coordinators and media to identify timing and requirements for Public Service Announcements, articles, and press coverage for planned local events.
  • Distribute Activity Tracking and Report Forms/Surveys to local coordinators (Tip:  Create using Google Forms – information will automatically be summarized in a spreadsheet).
  • Your state Youth Art Month Chairperson should begin to communicate how artwork will be selected for display at statewide exhibits.  Check your state art education association website for deadlines and additional information.
  • Student artwork that will be displayed in the Youth Art Month Museum at NAEA needs to be submitted to CFAE no later than February 12, 2019.  Please verify with your state Youth Art Month Chairperson how and where to submit artwork for your state.  Entries should be submitted to CFAE at
Julie Ryno – CFAE
Diversified Woodcrafts Inc.
300 S. Krueger St.
Suring, WI  54174

 

Flag and Banner

  • Select a student flag or banner design to represent your state.  Your state’s winning design can be selected a variety of ways, including by committee vote, or perhaps by your state art education association board.
  • Create an electronic image of the winning design.
  • Obtain a signed student release form to keep on file, as the student and flag may be featured in media over the coming weeks and months.
  • Create a 3′ x 5′ flag or banner from the winning design.  Refer to our list of vendors here.  This process can take several weeks!  The flag or banner should be submitted to CFAE no later than February 12, 2019 to be featured in the Youth Art Month Museum at NAEA.  Please submit entries to
Julie Ryno – CFAE
Diversified Woodcrafts Inc.
300 S. Krueger St.
Suring, WI  54174

 

November/December To Do’s:

Fundraising/Endorsements

  • Schedule local, district, and regional fundraising events.
  • Document activities through photos, newspaper articles, web articles, video, radio/TV, and other local publications.
  • For simpler tracking of Activities and Media, create an online Google Survey Form that can be distributed to local coordinators to track events, media coverage, as well as funding.

Artwork and Exhibits

  • Check in with local coordinators and media to identify timing and requirements for Public Service Announcements, articles, and press coverage for planned local events.
  • Distribute Activity Tracking and Report Forms/Surveys to local coordinators (Tip:  Create using Google Forms – information will automatically be summarized in a spreadsheet).

Flag and Banner

  • Download the new Flag/Banner forms for 2018/2019 if you haven’t already.
  • Schools/teachers should submit flag entries to their state Youth Art Month Chairperson based on their state’s due date (Most due dates are December/January, but check our website by state to verify the date)

 

October To Do’s:

Fundraising/Endorsements

  • Send materials to art educators and local coordinators, and post on your art ed website.  Find the materials here and here.
  • Initiate fundraising.  Plan events, such as selling student art, or fundraisers like chile or soup bowl dinners.
  • Use sample letters here to pursue Governor’s Proclamation, and Endorsements from Mayor, State Representatives, members of Congress, School Superintendent, and other local officials.
  • Create special materials with logo to use for promotion and fundraising (Buttons, Letterhead, Balloons, Posters, Pens, Postcards).

Artwork and Exhibits

  • Communicate goals to local coordinators.  (Tip:  Coordinators can assist with collecting art, and planning and reporting local events)
  • Set a date for a statewide exhibition (ideally March).
  • Send plans for exhibition to local coordinators.  Post this information on your state art ed website.
  • Encourage teachers to begin planning local events for March.
  • Create and distribute an artwork entry form for local and statewide events.  (Tip:  create an online form using Google that will summarize this information)

Flag and Banner

  • Download the new Flag/Banner forms for 2018/2019.
  • Plan a Lesson Plan for the theme “Your Art, Your Story”.
  • Distribute forms and Lesson Plan to local coordinators, and post information on your state art ed website.  Include important due dates.

 

September/October To Do’s:

Select district or regional Youth Art Month coordinators.  They can assist with making sure you reach your goals as well as assist with reporting events.

Establish your Fundraising and Sponsorship goals for the year.

  • What is your goal for increasing the number of fundraising events?
  • How much will you increase donations/sponsors?
  • By what percent will you increase the number of endorsements?

Establish your Artwork and Exhibit targets for the year.

  • Increase participation in each district by 25%.
  • Increase media coverage by 30%.
  • Increase the number of observances and exhibits by 35%.

Establish your Flag and Banner targets for the year.

  • Target a flag entry from every school district across the state.
  • Increase student participation by 10% across the state.
  • Increase school participation by 25% across the state.